Activate “Broadcast Mode” - When the call becomes large, all participants should be muted except the speaker, to control background noise.Prepare materials - Write scripts for the introduction, the transition to Q&A, and if appropriate have plenty of polling questions.You may want help only on your first event call. Determine need for operator assistance - You probably won't need assistance unless your call is over 20 participants, and often you'll be fine up to 50.Someone with a known name in your field, an employee of your own organization, or a friend of the firm. Send 100 emails/letters and follow up with phone calls. Start small - Shoot for 10-20 participants on your first event call.
Here are things you can do in a large group call and how it can help: A speaker might be someone from your organization or a "friend of the firm," with a knowledge that others might like to hear. How might this work for you? Invite your employees, association members, or constituents to a conference call to hear a speaker. The ability to interactively communicate with an audience of thousand makes the new lower-cost conferencing options a powerful medium. Tips on Running Your First Event Conference Call Security, recording, future playback, closed captioning, and more.
Robust capabilities and a wide range of features make a big difference. Will you dial out to international conferencing participants, or will they dial in? There are cost and convenience differences. Some conference event hosts are confident enough to do it all themselves and save money others want an operator to be there for the unexpected. But simpler setups may be better for a for a one-time event. Is it going to be recurring, or is it one-time only? A big setup cost may be justified if the conference event will be repeated - like every month, or quarter. Sometimes visuals help, but do you want to use webcams in addition to a PowerPoint style presentation? And how many people should be on camera? Just one? Several? This can make decisions complicated when also weighing cost, quality, and interactivity considerations.Īudio communication is usually a must. The organizer often doesn’t know, in advance, how many participants will actually show for the event. You might need to communicate one-way (“broadcast”), or perhaps participants need to be able to ask questions or make comments. But phone connections across territories can be expensive, so you may want to use computer connections for some or all of your communication. For conferencing, good old fashioned phone lines are still the most reliable.
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